Executive Committee of the Student Body

Minutes from the September 3rd, 2007 Executive Committee Meeting
• President Josh Payne called the meeting to order at 6:37pm.

• Dean Watkins gave a presentation to the EC on campus safety, specifically what the University learned from the report on the Virginia Tech tragedy.

• The Voting Regulations Board discussed the Freshmen Elections with the EC. The EC suggested adding a polling place at Stemmons Plaza (behind the Colonnade), as well as changing the time and increasing the signage for the campaign speeches.

• After these distinguished guests left, Payne officially welcomed the EC back to school.
• Vice President Jordan Campbell announced that four clubs (Onyx, MSA, Fancy Dress and General Admission) overspent their budgets at the end of the year, so the EC is currently operating under a $15,000 deficit.

• Secretary Jane Ledlie discussed the new plans for the EC website, as well as new recording equipment for the EC.

• Payne discussed the introduction of swipe card machines to Huntley Hall.

• Payne informed the EC that Nationals revoked Kappa Sigma’s charter this summer.

• Payne reminded the EC of various important dates, such as the Activities Fair, Convocation and Honor Orientation this coming Wednesday.

• Payne sent the meeting into closed session at 7:35pm.

• Payne reopened the meeting at 9:42pm.

• Payne adjourned the meeting at 9:43pm.

Minutes from the September 17th, 2007 Executive Committee Meeting
(Germany excused, Gardner late)

• President Josh Payne called the meeting to order at 6:37pm.

• Payne welcomed the 1L and Freshmen EC candidates who were observing the meeting. Each candidate introduced him/herself and recounted one “fun fact,” some of which were better than others.

• Payne then introduced President Ruscio, who presented his new plan entitled “Rededication to Teaching and Learning,” which some members of the EC have subtitled “I Love Spring Term.”

• Payne announced that Fall Committee Appointments would be Monday, October 1st.

• Payne reminded the EC of the breakfast with President Ruscio this Thursday at 8:00am.

• Payne also brought up the various Traveller issues that had surfaced in the previous weeks. The EC agreed that these issues would diminish if everyone would remember not to act like idiots when on Traveller.

• Payne followed up on the Huntley Hall issues of the previous meeting. The EC determined that Payne should discuss this issue with the department heads in the C-School.

• Sophomore Representative, John Twomey, discussed his vision for the EC-sponsored Honor Symposium. The EC was overall in favor of this plan but determined that it would be better to hold this during the spring semester when participation would be higher.

• Secretary Jane Ledlie proudly announced the plans for the recording system to be installed within the next few weeks.

• Vice President Jordan Campbell reminded the EC of the four clubs (Onyx, MSA, Fancy Dress and General Admission) who overspent their budgets last year. The EC decided to determine what to do with them at the next meeting.

• The minutes from the September 3rd meeting were approved by the EC.

• Payne reminded the EC that elections for the 1Ls would be this Thursday, with speeches Tuesday night at 6:30pm. The elections for the Freshmen Representative would be the following Monday, with speeches Sunday night at 6:30pm.

• Payne closed the meeting at 7:52pm.

• Payne reopened the meeting at 8:28pm.

• Payne adjourned the meeting at 8:28pm.

Minutes from the September 24th, 2007 Executive Committee Meeting
(Twomey excused, Campbell late)

• President Josh Payne called the meeting to order at 6:33pm.

• Members of University Computing introduced themselves to the Executive Committee and asked for ideas on ways to improve technology at W&L. The EC suggested everything from IT Literacy to lifelong emails to feedback on the new website, as the members of University Computing attentively listened and made a list of everything the EC said. The EC agreed to follow up with Chief Technology Officer, Richard Peterson, with any additional ideas or thoughts it may have after the meeting.

• The four clubs (Onyx, MSA, Fancy Dress and General Admission) that overspent their budgets last year came before the EC to explain the reasons for that oversight.

• Junior Class Representative, John Christopher, reminded the EC of the get-together Friday night.

• Payne reminded the EC of the Committee Appointments Monday, October 1st.

• The EC approved the minutes from the last EC meeting.

• Payne adjourned the meeting into closed session shortly after 8:30pm.

• Payne left the meeting at 8:40pm, leaving Vice President Jordan Campbell in charge.

• Campbell adjourned the meeting into open session at 8:48pm.

• Junior Class Representative, Rich Cleary, asked the EC how the Spectator could become a recognized organization, as he received an email from a member of its staff.

• Campbell adjourned the meeting at 8:49pm.

Minutes from the October 1, 2007 Executive Committee Meeting
(Germany tardiness excused, O’Leary excused)

• President Josh Payne called the meeting to order at 6:00pm.

• The Executive Committee interviewed and selected students for various University Committees.

• Junior Class Representative, Rich Cleary, reported on the recent Campus Community Coalition meeting. Cleary was elated to report that noise is no longer an issue in the country.

• Cleary then reported on the Quality Enhancement Program committee on which he sits. This committee is one aspect of the reaccredidation process for the university and will complete a thorough analysis of every aspect of life at the University. Cleary asked the EC to think of the best ways for the QEP committee to gather information from students throughout this process.

• The members of the organization formally known as W.H.Y. came before the EC to ask for recognition as the newly created organization, A.C.T. (formally Act. Change. Tomorrow). The officers of A.C.T. plan to create awareness of world issues and raise money for that particular area of the world by devoting an entire month to that particular cause.

• The EC approved the minutes from last week’s meeting.

• Payne adjourned the meeting into closed session at 9:03pm.

• Payne adjourned the meeting into open session at 10:11pm.

• Payne adjourned the meeting at 10:12pm.

Minutes from the October 8th, 2007 Executive Committee Meeting
(Adamson and Ram excused)

• President Josh Payne called the meeting to order at 7:07pm.

• Mark Snoddy ’08, the 2007-2008 Owings Fellow, asked the EC for opinions on how best to promote the Honor System to W&L students beyond what is done during the freshman year. Sophomore Class Representative, John Twomey, reiterated his earlier suggestion of an Honor Symposium. Junior Class Representative, Rich Cleary, suggested creating some sort of web tutorial on the Honor System. Other representatives suggested putting a column in one of the newspapers. Vice President Jordan Campbell suggested putting a link to the EC’s website on the W&L homepage (note: EC website is currently under construction – look for its launch by the end of the month!). The overall sentiment from the EC is more should be done to help students better understand the Honor System, but crucial issues, such as the timing of such endeavors, environment in which they are implemented and audience they reach, are important to consider in order to ensure the success of such plans.

• Payne discussed with the EC the idea, per the Head Honor Advocate’s request, of giving the Honor Advocates a specific budget. The EC decided to see an itemized budget request from the Honor Advocates before proceeding.

• Payne reminded members of the EC to sign up for the Center for Academic Integrity Conference if interested.

• Payne informed the EC of the Student Leadership Reception to be held the evening of Monday, October 29th at the Morris House.

• Payne reported to the EC that President Ruscio requested a high level meeting for all of those interested in the classroom and gym access issue discussed at a previous meeting. Campbell, Cleary, Twomey and Freshmen Class Representative, Richard Saum, all expressed interest in attending.

• Payne moved next week’s meeting to Tuesday at 7pm.

• Cleary reported on the progress of the QEP committee as he excitedly proclaimed that it has determined numerous ways effectively to get its message out.

• The EC approved the minutes from last week’s meeting.

• Payne adjourned the meeting into closed session at 7:50pm.

• Payne adjourned the meeting into open session at 8:00pm.

• Payne adjourned the meeting at 8:01pm.

Minutes from the October 16th, 2007 Executive Committee Meeting
(Twomey late; Christopher and Adamson absent)

• President Josh Payne called the meeting to order at 7:06pm.

• Traveller Student Chair, Yinyan Li ’08, gave an update on the Traveller program to the EC. She asked that if any EC member or other student had ideas for improvements, please put them in writing and submit them to the Traveller Committee at liy@wlu.edu.

• Payne reported to the EC on his visit to Woodberry Forest School the day before. Payne, accompanied by Professor Gunn, Owings Fellows Walker Williams ’07 and Mark Snoddy ’08, and Ring-Tum Phi Editor Jacob Geiger, discussed W&L’s Honor System with the high school students. Payne was impressed with the WFS students and had only positive things to say about the experience.

• Payne told the EC about an email he received from Professor Pleva, who stated that many of his students don’t actually know what the pledge says. This surprised many of the EC members, who believed the pledge was posted all over the classroom buildings. Payne asked the EC to investigate this next week to see if there are classrooms that needed pledge signs.

• Payne reported on his conversations with the Admissions Webmaster regarding the official explanation of the Honor System on the Admissions Website. Payne asked the EC to give suggestions as to what the website should actually say, in order to most efficiently clear up this matter.

• Payne reminded the EC of the Classroom and Gym Access issue. He appointed Vice President Jordan Campbell the chair of this matter. Junior Representative Rich Cleary asked to remove his name from this matter, and Senior Representative Smith Gardner recanted a personal story from Fall Break when he was prohibited from using one of the new Holekamp Hall rooms because he was not a member of a group.

• Payne adjourned the meeting into closed session at 7:45pm.

• Payne reopened the meeting at 7:54pm.

• The EC approved the minutes from last week’s meeting.

• Payne discussed his upcoming meeting with the Board of Trustees and requested suggestions from the EC on topics to discuss. The EC discussed the importance of proper law school representation at the meeting, particularly with the proposed changes to the law school curriculum. The EC also discussed the potential spring term changes and brainstormed on the best way to get students to understand the current spring term debate.

• Payne adjourned the meeting at 8:30 pm.

Minutes from the October 24th, 2007 Executive Committee Meeting
• President Josh Payne called the meeting to order at 6:52pm.

• Payne adjourned the meeting into closed session at 6:52pm.

• Payne reopened the meeting at 7:31pm.

• Payne informed the EC that the date for the Student Leadership Reception was changed to its official date of Tuesday, November 6th at 6:00pm in the Morris House. This is a great opportunity for members of the EC and the Student Judicial Council to interact with faculty over a plethora of appetizers and non-alcoholic beverages.

• Payne set next week’s meeting for Monday, October 29th at 6:00pm, in order to accommodate both the “Ruscio Forum” and the Contact Speaker.

• Payne revisited the “Pledge in the Classroom” issue from last week’s meeting and assigned EC members to investigate the presence of a pledge in all of the classrooms around campus. EC members agreed to investigate their assigned buildings and report back at the next meeting.

• Vice President Jordan Campbell reported on the status of “Sub-committee: ACCESS” regarding students’ ability to access classrooms after hours. Campbell reported his progress regarding a meeting in the next week with Dean Straughan, Dean Knapp and Coach Hutchinson.

• Junior Class Represenative Rich Cleary announced he was not wearing a belt.

• Payne adjourned the meeting into closed session at 7:45pm.

• Payne reopened the meeting at 9:10pm.

• Secretary Jane Ledlie, Senior Class Representative Smith Gardner, and Sophomore Class Representative John Twomey (hereinafter referred to as “The Twomey Commission”) presented the EC with their proposal on revamping Traveller. The Twomey Commission wants to split the current route into two different lines: one which circulates between the Quad, Sorority Houses, Fraternity Houses and Country Houses (hereinafter referred to as “The Washington Line”) and another line which covers the Quad, Woods Creek, Law School, Cabins, Borden Commons, Salerno’s and Main Street (hereinafter referred to as “The Lee Line”). The Twomey Commission’s purpose is to ease the demands of Traveller Dispatch by more efficiently transporting the majority of W&L students via Traveller Express. However, Traveller Express, in its current form, simply takes too long to transport students where they want to go. The EC overwhelmingly endorsed the Twomey Commission’s efforts and encouraged the members of the commission to do whatever they need to do to make this happen.

• The members of the EC approved the minutes from the last meeting.

• Payne asked the EC if anyone wanted to host a gathering for Parents’ Weekend. Cleary said he would ask permission from his housemates, but the outlook was not promising.

• Payne reminded the EC of the Campus Community Coalition meeting this Sunday from 4:00-6:00pm.

• Payne adjourned the meeting at 9:41pm.

Minutes from the October 29th, 2007 Executive Committee Hearing
(Adamson and Christopher late)

• President Josh Payne called the meeting to order at 6:03pm.

• Payne adjourned the meeting into closed session at 6:04pm.

• Payne reopened the meeting at 6:52pm.

• Payne asked EC members for feedback on their classroom pledge posting search. Those who had not completed the assignment agreed to do so by the next meeting.

• Payne informed the Twomey Commission (a.k.a., the Traveller Subcommittee) that any Traveller fee increase proposal needed to happen as soon as possible.

• Vice President Jordan Campbell discussed times for the Classroom Access Subcommittee to meet and asked members of the committee how exactly to use the “busy” scheduling feature of Groupwise. Members of the committee enthusiastically agreed to teach him.

• Campbell then reported to the EC on a new student organization, the Audio Production Club, seeking recognition, which the EC enthusiastically supported.

• The members of the EC approved the minutes from the last meeting.

• Payne adjourned the meeting at 7:04pm.

Minutes from the November 5th, 2007 Executive Committee Meeting
(Twomey tardiness excused; Campbell absent)

• President Josh Payne called the meeting to order at 6:39pm.

• The EC decided to move its weekly meeting time to 7:00pm.

• Payne asked members of the EC to please tell Secretary Jane Ledlie by noon the next day which classrooms still needed copies of the Honor Pledge.

• Payne told the EC on behalf of Vice President Jordan Campbell that the Classroom Access Subcommittee would be meeting Thursday, November 8th at 1:00pm.

• Payne also reported that the issue with the Admissions website’s description of the Honor System was now fixed, and the website now contained a more accurate depiction of the system.

• Payne reminded the EC that the breakfast with President Ruscio would be Monday, December 3rd at 8:00am at the Lee House.

• Ledlie announced to the EC that as of Wednesday, November 7th, the EC would have a new recording system.

• Payne told the EC about Owings Fellow Mark Snoddy’s ideas to have student and alumni quotes on the Honor System somewhere on the W&L website. Ledlie suggested putting it on the new EC website.

• Payne told the Traveller Subcommittee (a.k.a. “The Twomey Commission”) to finalize its proposal in time for the EC to vote on it and present it to the Traveller Committee at the next meeting.

• Payne adjourned the meeting into closed session at 6:59pm.

• Payne reopened the meeting at 7:02pm.

• Sophomore Representative Denis O’Leary reported that he was in close contact with members of Onyx and MSA to help them better understand their budgets.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting at 7:06pm.

Minutes from the November 12th, 2007 Executive Committee Meeting
(Campbell excused; Christopher and Cleary early departure excused; Gardner tardiness excused; Adamson early departure)

• President Josh Payne called the meeting to order at 7:00pm.

• Payne welcomed members of the Traveller Steering Committee (TSC) and gave the floor to Sophomore Class Representative John Twomey, who explained the EC’s Traveller proposal to the TSC. The TSC asked a few questions and then said they would meet with its entire committee to discuss the proposal.

• The EC approved the minutes from the last meeting.

• Payne reported on Vice President Jordan Campbell’s impressions of the Classroom Subcommittee’s meeting with Dean Straughan, Dean Knapp and Coach Hutchinson. Dean Straughan agreed to talk to the C-School faculty about opening up classrooms to students after hours. Dean Knapp and Coach Hutchinson also said they would look into opening up both the college classrooms and the gym more than they currently are.

• Payne reported on Jason Rodocker’s inquiry regarding the EC’s policy on funding organizations during the gap between the spring budget allocations and the winter budget allocations. The EC determined that it would consider funding organizations that had an emergency and unforeseen monetary need on a case-by-case basis.

• Payne adjourned the meeting into closed session at 7:45pm.

• Payne reopened the meeting at 8:54pm.

• The EC agreed to keep next year’s Student Activity Fee at its current rate of $225 per student.

• Payne reminded the EC of the important dates remaining this semester: November 26th and December 3rd at 7:00pm are the last two regular meetings and the final breakfast with President Ruscio is December 3rd at 8:00am.

• Payne adjourned the meeting at 9:05pm.

Minutes from the November 26th, 2007 Executive Committee Meeting
(Gardner tardiness excused)

• President Josh Payne called the meeting to order at 7:01pm.

• Payne announced that the new EC website is officially up and running. Go to ec.wlu.edu for more information.

• Payne reminded the EC of his Wednesday, December 5th talk with the freshmen regarding the Honor System’s application during the exam period.

• Payne reported that he has yet to hear back from the Traveller Committee regarding the EC’s proposal to change the Traveller Express route.

• Payne informed the EC of Student Affairs’ new policy to retain records regarding disciplinary offenses that resulted in dismissal, suspension or over one calendar year of conduct probation. Any punishment less than that, Student Affairs will not keep as part of its disciplinary file.

• Payne reported that the VRB submitted its list of 22 members. The EC determined that was much too large of a committee, so the VRB would have to narrow it down.

• Payne updated the EC on the status of “classroom access.” The EC reaffirmed its commitment to this issue and fleshed out various ideas on how best to accomplish its goal of after-hour classroom access.

• Sophomore Representative Denis O’Leary presented his plan for clubs and organizations to better manage their budgets. The EC supported the O’Leary Plan and vowed to begin its implementation after the first of the year.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting into closed session at 8:43pm.

• Payne reopened the meeting at 8:50pm.

• Payne adjourned the meeting at 8:50pm.

Minutes from the January 8th, 2008 Executive Committee Meeting
(Adamson and Christopher late; Gardner and Saum excused)

• President Josh Payne called the meeting to order at 6:39pm.

• The EC approved five nominees to the Voting Regulations Board.

• Payne announced that the Freshman SJC Justice had resigned. The EC voted to replace him with runner-up, Eric Hamscher.

• Payne reported to the EC that Provost Aprille has created her own committee to explore the classroom access situation.

• Payne adjourned the meeting into closed session at 6:50pm.

• Payne reopened the meeting at 6:54pm.

• Outbreak, an all-male a cappella group, requested recognition as an official student organization. After experiencing the group’s lyrical excellence, the EC voted unanimously to recognize the organization.

• Payne reported that The Chronicles of Higher Education held an impromptu phone interview with Dean Watkins regarding the Honor System. The EC was pleased with how well Dean Watkins spoke of the system.

• Payne reminded the EC of the Institute of Honor Symposium January 18th and 19th, as well as the Winter Budget Allocations on Monday, January 21st from 6-10pm.

• Payne adjourned the meeting into closed session at 7:15pm.

• Payne reopened the meeting at 8:10pm.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting at 8:11pm.

Minutes from the January 14th, 2008 Executive Committee Meeting

• President Josh Payne called the meeting to order at 6:30pm.

• Payne adjourned the meeting into closed session at 6:30pm.

• Payne reopened the meeting at 7:41pm.

• Members of The Washington and Lee Pep Band, a musical group hoping to increase support of W&L athletic events, came before the EC requesting recognition as an official organization. The EC was very interested in the purpose of this organization but encouraged the members get approval from the Athletic Department and obtain a faculty advisor before going any further.

• The EC recognized The Classics Club as an official organization.

• Members of First Book at W&L, a fundraising group designed to improve the literary level of elementary school students from low-income families in Rockbridge County, sought recognition from the EC. Because the group did not have a written constitution, the EC told the group to draft one as soon as possible and then seek recognition again.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting into closed session at 8:20pm.

• Payne reopened the meeting at 10:02pm.

• Payne adjourned the meeting at 10:03pm.

Minutes from the January 21st, 2008 Executive Committee Meeting

• Vice President Jordan Campbell called the meeting to order at 6:03pm.

• Members of The Caribbean Society came before the EC requesting recognition as an official organization. The EC approved its recognition.

• The EC approved the Washington and Lee Pep Band as an official organization after its members reported that the football coach was in favor of the club’s mission.

• Campbell reported that First Book had turned in its Constitution, at which point the EC approved its recognition as an official organization.

• The EC then heard proposals from individual organizations seeking supplemental budgetary allocations.

• Payne adjourned the meeting into closed session at 9:02pm.

• Payne reopened the meeting at 10:03pm.

• Payne adjourned the meeting at 10:03pm.

Minutes from the January 28th, 2008 Executive Committee Meeting

(Saum excused; Adamson and Christopher tardiness excused)

• President Josh Payne called the meeting to order at 6:40pm.

• Isaiah Goodman, President of the Captains’ Council, came before the EC requesting recognition of his group as an official organization. The EC approved its recognition.

• Payne informed the EC that the Yearbook wanted to take the group’s picture. The EC decided a weekly meeting would be the best time for that to happen.

• Payne reported that the Traveller Committee will do a trial run of the Twomey Commission’s new Express route within a few weeks. Payne also explained Traveller’s plans to limit the Dispatch service to a five-mile radius of campus. Members of the EC expressed excitement and concern for both of these developments and determined that proper advertising to the student body was necessary before implementing such changes.

• Payne informed the EC that Provost Aprille wants Vice President Jordan Campbell, as Head of the Classroom Access Committee, to create a similar committee for feedback regarding the renovations to the main floor of Leyburn Library. Senior Representative Smith Gardner, Sophomore Representatives Denis O’Leary and John Twomey, as well as 2L Representative Ryan Germany, all volunteered to serve as members of the committee. Senior Representative Kirk Adamson suggested Campbell contact the student members of the University Library Committee to provide input as well, which the EC all agreed was a good idea.

• Payne led the EC in a discussion of its official statement on plagiarism. The EC ultimately determined that such a statement was important as a guideline to students regarding plagiarism, but there was no need to specify further with additional terms of what constituted plagiarism.

• The EC decided to move its remaining meetings before February break to Tuesdays at 7:00pm to accommodate everyone’s schedule.

• The EC set the dates for the upcoming officer and class representative elections. The Officer Election process will kick off with a required informational meeting the week of February 14th, with the campaign beginning February 24th, and the elections on March 3rd, with runoffs on the 5th and 7th as necessary. The Class Officer Elections will begin with the required informational meeting the week of March 10th, with the campaign kick-off on March 16th and the election on March 24th, with runoffs on the 26th and 28th as necessary.

• The EC approved the minutes from the last two meetings.

• Payne informed the EC that the next breakfast with President Ruscio would be Tuesday, March 4th, and the group’s farewell lunch with the President was scheduled for Wednesday, April 9th. Payne told the EC he would try to change the lunch so as not to conflict with undergraduate exams.

• Payne adjourned the meeting into closed session at 7:31pm.

• Payne reopened the meeting at 8:27pm.

• Payne adjourned the meeting at 8:27pm.

Minutes from the March 3rd, 2008 Executive Committee Meeting
•President Josh Payne called the meeting to order at 7:03pm.

• Piquet Thengtrirat came in front of the EC to ask for money to attend the National Table Tennis Tournament in Minnesota. The EC agreed to help Thengtrirat represent W&L in this prestigious event.

• Yinyan Li reported on Traveller’s progress on implementing the Twomey Commission suggestions. She asked for the EC to arrange a meeting between Traveller and the Cabins’ landlord. Junior Representatives Rich Cleary and John Christopher agreed to do so. Li also asked the EC to spread the word that the proposed five-mile radius limitation for Traveller was NOT in effect.

• The EC approved the minutes from the last meeting.

• Payne congratulated President-elect Rich Cleary and Secretary-elect John Twomey on their recent election victory.

• Payne reminded all underclassmen EC members that the mandatory election meeting for class representatives would be Wednesday, March 12th at 6:30pm.

• Payne adjourned the meeting into closed session at 7:28pm.

• Payne reopened the meeting at 7:45pm.

• Payne adjourned the meeting at 7:49pm.

Minutes from the March 18th, 2008 Executive Committee Meeting
(Ledlie and Ram tardiness excused)

• President Josh Payne called the meeting to order at 7:11pm.

• Payne informed the EC that the mother of Tom Borda ’06 passed away. Payne sent a note to Tom on behalf of the EC.

• Payne updated the EC on the Twomey Commission changes to the Traveller route. Payne also informed the EC that the weekend Walmart trips will come out of Dean Futrell’s budget next year, rather than Traveller’s as the EC was originally told.

• Payne reported progress on the classroom access front, in that Provost Aprille has organized a committee to designate certain rooms to be open after hours.

• Payne informed the EC of his conversation with Provost Aprille regarding plagiarism. Aprille agreed with the EC that plagiarism can differ from course to course, so it is important for faculty members to state their expectations as clearly as possible.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting into closed session at 7:35pm.

• Payne reopened the meeting at 8:30pm.

• The EC congratulated Secretary Jane Ledlie on her Celebrating Student Success award.

• Payne adjourned the meeting at 8:37pm.

Minutes from the March 25th, 2008 Executive Committee Meeting

• President Josh Payne called the meeting to order at 7:09pm.

• Payne welcomed the newly-elected EC members and runoff candidates.
• President-elect Rich Cleary informed the EC that the meeting between the Cabins landlord and Traveller Committee happened, and once a few changes are made, the Twomey Commission route will be in effect.

• Payne relayed a message from the Provost that her committee on Classroom Access should have a proposal in a week or two.

• Payne accepted nominations for the Pusey and Gilliam Awards for the most outstanding senior and professor, respectively.

• Payne reviewed the schedule and, with a heavy heart, reminded the EC that only one meeting remained.

• The EC approved the minutes from the last meeting. 1L Representative Eric Hoffman and Sophomore Representative Denis O’Leary volunteered to post the minutes in the Law School and Commons.

• Payne adjourned the meeting into closed session at 7:29pm.

• Payne reopened the meeting at 10:08pm.

• The EC approved three amendments to the White Book.

Amendment I:
WB Page 5, Procedure for an Investigation, new Section between II and III:
"If the President believes that the accused has become aware of an ongoing investigation, the President may, at his or her discretion, provide the accused with an Honor Advocate." The section now labeled III would become IV.

Amendment II:
WB Page 5, Procedure for an Investigation, Section I.
No change in language, but switch the first two sentences around, so that it reads:
"Any person suspecting a student of committing an Honor Violation should bring the matter to the immediate attention of an Executive Committee member. Any Executive Committee member receiving allegations of a possible Honor Violation shall report the allegation to the President."

Amendment III:
WB Page 10, Section M - Witnesses and Evidence Introduction, new Section between 2 & 3:
"At the beginning of the hearing, the accused shall provide the Executive Committee with a list of witnesses he or she intends to call and copies of all evidence he or she intends to introduce.”

• An organization in the Law School requested the EC to pay for an unexpected expense relating to its recent health care panel. Its co-sponsoring organization was not able to get the money from its national organization as anticipated but did not learn of this until the week of the panel. The EC agreed to help out this organization.

• The EC issued its ruling regarding the Media Board’s recommendations of no sanctions to The Trident for “The Bracket” article (please see separate notice for more information on the EC’s ruling).

• Payne adjourned the meeting at 10:52pm.

Minutes from the April 1st, 2008 Executive Committee Meeting
(Cleary tardiness excused)

• President Josh Payne called the meeting to order at 7:07pm.

• Payne reminded the EC that this was its last meeting. The graduating EC members, particularly Senior Representative Kirk Adamson, fought back tears.

• Isaiah Goodman and Kassie Bagley, as representatives of the Student-Athlete Advisory Committee (SAAC), asked the EC to officially recognize this organization. SAAC would serve as a liaison between student athletes and athletic administrators.

• Payne swore in the members of the 2008-2009 Executive Committee, who will officially take office the first day of Spring Term.

• Members of the Rowing Club asked the EC for money to buy new boats, since their current boats are in such bad shape that they can no longer compete. The EC decided to give the club up to half of its funding needs with the requirement that the club find funds to match the EC’s contribution.

• The EC again passed the three White Book amendments proposed at the previous meetings. Pursuant to the White Book requirements, the following amendments will be included in the printing of the 2008-2009 White Book:

Amendment I:
WB Page 5, Procedure for an Investigation, new Section between II and III:
"If the President believes that the accused has become aware of an ongoing investigation, the President may, at his or her discretion, provide the accused with an Honor Advocate."
The section now labeled III would become IV.

Amendment II:
WB Page 5, Procedure for an Investigation, Section I.
No change in language, but switch the first two sentences around, so that it reads:
"Any person suspecting a student of committing an Honor Violation should bring the matter to the immediate attention of an Executive Committee member. Any Executive Committee member receiving allegations of a possible Honor Violation shall report the allegation to the President."

Amendment III:
WB Page 10, Section M - Witnesses and Evidence Introduction, new Section between 2 & 3:
"At the beginning of the hearing, the accused shall provide the Executive Committee with a list of witnesses he or she intends to call and copies of all evidence he or she intends to introduce.”

• Payne adjourned the meeting into closed session at 8:27pm.

• Payne reopened the meeting at 9:15pm.

• Payne swore in Rich Cleary as the new President of the Executive Committee.

• The members of the EC approved the minutes from the last meeting.

• Payne adjourned the meeting at 9:17pm.

Minutes from the September 10, 2008 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 7:34pm.
2. Cleary informed the EC of 2 openings on the Courses and Degrees Committee due to scheduling conflicts. The EC decided to schedule interviews for replacements during the next meeting, which will take place on Monday, September 15, 2008.
3. The EC discussed the role of the Faculty in relation to honor matters, including the plagiarism outline found on the EC website.
4. The EC set dates for Freshman Elections. They are as follows:
a. Sep. 15: Interested Candidates Meeting
b. Sep. 19: Petition for Candidacy forms due
c. Sep. 21: Candidates Forum in Stackhouse Theater
d. Sep. 22: First Round of Elections
5. The EC talked about the changes to the Traveller service and the possibility of asking Rebecca Koval, Traveller Chair, to an EC meeting.
6. The EC decided that Fall Committee Appointments would take place September 30, starting at 5:30pm in the EC Office.
7. The White Book Review Committee is mandated in the White Book to convene every three years in order to review the White Book. The EC decided to hold an informational forum for those interested in being on the Committee on September 18 at 6pm in the Commons Living Room.
8. Cleary adjourned the meeting into closed session at 8:22pm.
9. Cleary reopened the meeting at 8:25pm.
10. Cleary adjourned the meeting at 8:25pm.

Minutes from the September 15, 2008 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 7:50pm.
2. The EC interviewed several candidates for the openings on the Courses and Degrees Committee.
3. The EC approved the minutes from the previous meeting.
4. The EC discussed the recent development with the Traveller program and hopes to learn more about the changes made to the program.
5. Cleary adjourned the meeting into closed session at 8:21pm.
6. Cleary reopened the meeting at 8:44pm.
7. Cleary adjourned the meeting at 8:45pm.

Minutes from the November 11, 2008 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 6:55pm.
2. Cleary informed the EC of a concern that the Student Recruitment Committee is referring to the Honor System as a code, which was brought forth by Taylor Lawch. The EC also discussed the Student Body's perception of the Honor System in general.
3. The EC approved the minutes from the previous meeting.
4. The EC continued to discuss the Traveller service and hopes to meet with the Traveller Steering Committee soon.
5. Cleary adjourned the meeting into closed session at 7:12pm.
6. Cleary reopened the meeting at 7:20pm.
7. Cleary adjourned the meeting at 7:20pm.

Minutes from the January 12, 2009 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 5:45pm.
2. Sophomore Representative Scott Centorino proposed an amendment to the White Book. The language currently reads:
"The Executive Committee may, by vote of more than one-third of the members present, terminate the hearding at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
Centorino's amendent reads:
"The Executive Committee may, by vote of one-half of the members present, terminate the hearding at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
3. Cleary adjourned the meeting into closed session at 5:49pm.
4. The EC passed Centorino's ammendment and will vote on it at the next meeting.
5. Cleary adjourned the meeting into closed session at 6:08pm.
6. Cleary reopened the meeting at 6:45pm.
7. Cleary adjourned the meeting at 6:45pm.

(Germany absence excused)

Minutes from the January 20, 2009 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 6:41pm.
2. The EC approved the minutes from the previous meeting.
3. Sophomore Representative Scott Centorino presented his amendment from the January 12, 2009 meeting for a second time, pursuant to White Book provisions. The language currently reads:
"The Executive Committee may, by vote of more than one-third of the members present, terminate the hearing at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
Centorino's amendment reads:
"The Executive Committee may, by vote of one-half of the members present, terminate the hearing at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
Centorino's amendment did not receive the required votes to pass.
4. Second Year Law Representative Eric Hoffman proposed an amendment to the White Book. The current language, located on page five in the "Procedure for an Investigation" section, reads:
"II. The investigative team shall use its own discretion in gathering information pertaining to a possible Honor Violation. Absent extenuating circumstances, investigators will not contact the accused. Investigators who wish to contact the accused may do so at the President's discretion.
Hoffman's amendment reads:
"II. The investigative team shall use its own discretion in gathering information pertaining to a possible Honor Violation. The investigative team shall instruct all students consulted in the course of an investigation to keep all matters related to the investigation confidential, subject to the Confidentiality and Harassment clause of the White Book. Absent extenuating circumstances, investigators will not contact the accused. Investigators who wish to contact the accused may do so at the President's discretion.
No vote was taken on the amendment.
5. Cleary informed the EC that they will be conducting interviews for the position of 3L on the UBA on Wednesday, January 21.
6. Cleary adjourned the meeting into closed session at 7:01pm.
7. Cleary reopened the meeting at 7:10pm.
8. Cleary adjourned the meeting at 7:10pm.

Minutes from the February 3, 2009 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 6:06pm.
2. Cleary adjourned the meeting into closed session at 6:06pm.
3. Cleary reopened the meeting at 7:23pm.
4. The EC discussed several suggested amendments brought forward by the Honor Advocate Program.
5. The EC approved the minutes from the previous meeting.
6. The EC selected John Christopher '09 to replace Sarah Catherine Welch on the White Book Review Committee.
7. First Year Law Representative Bill Larson informed the EC of a pending meeting with Dean Evan about the structure of Law School Honor Orientation, specifically moving the Honor Orientation back to Lee Chapel.
8. Cleary reminded the EC of the Faculty Academy Luncheon Panel to take place March 20, 2009.
9. The EC will be scheduling the remainder of its weekly meetings at 7:15pm on Mondays unless otherwise noted.
10. Cleary adjourned the meeting into closed session at 6:58pm.
11. Cleary reopened the meeting at 9:26pm.
12. Cleary adjourned the meeting at 9:26pm.

Minutes from the February103, 2009 Executive Committee Meeting

1. President Rich Cleary called the meeting to order at 7:41pm.
2. The EC approved the minutes from the previous meeting.
3. Third Year Law Representative Ryan Germany presented the EC with a draft of a letter outlining the EC's concern over the abuse of the Brief Stop's IOU policy.
4. First Year Law Representative Bill Larson discussed a meeting he, Germany, and Second Year Law Representative Eric Hoffman had with Dean Evans about Law School Honor Orientation. The Law School Representatives and Dean Evans agreed to hold the Law School Honor Orientation speech in Lee Chapel.
5. The EC discussed the health of the Speaking Tradition and potential ways to improve it.
6. Vice President Ellie Hanson informed the EC of a meeting she will be having with Alex Scaggs, Editor-in-Chief of The Trident, and Director of Campus Activities Jason Rodocker about The Trident's business strategy for the future.
7. Sophomore Representative Scott Centorino presented his amendment from the January 20, 2009 meeting for a second time, pursuant to White Book provisions. The language currently reads:
"The Executive Committee may, by vote of more than one-third of the members present, terminate the hearing at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
Centorino's amendment reads:
"The Executive Committee may, by vote of one-half of the members present, terminate the hearing at any time for any reason. Should the Committee terminate the hearing, this decision shall be recorded as a not guilty, and the accused will remain an active member of the University."
Centorino's amendment passed after receiving a two-thirds or more vote for two weeks in a row.
8. Cleary adjourned the meeting into closed session at 8:19pm.
9. Cleary reopened the meeting at 8:33pm.
10. Cleary informed the EC of the upcoming White Book Review Committee Meeting to be held Thursday, February 12, at 7:30pm in the Commons.
11. Cleary adjourned the meeting at 8:35pm.

1. President Rich Cleary called the meeting to order at 8:10pm.
2. The White Book Review Committee came to present their proposed amendments to the White Book.
3. The EC approved the minutes from the previous meeting.
4. Senior Representative Alex Utsey expressed concern over unsafe driving in the parking deck. The EC hopes to talk with the appropriate officials in the hopes to reverse this trend.
5. Senior Representative Jack Stanton presented the EC with concerns over people leaving their books and school materials in the main floor of the library. He also expressed concern over the state of the bathrooms surrounding exam periods. Stanton will speak with the Library staff about these concerns in the future.
6. Cleary discussed the possibility of an FAQ for the Faculty regarding Honor System policies.
7. Cleary adjourned the meeting into closed session at 9:12pm.
8. Cleary reopened the meeting at 9:27pm.
9. Cleary adjourned the meeting at 9:27pm.

1. President Rich Cleary called the meeting to order at 6:12pm.
2. The EC discussed the White Book Review Committee's amendments, the passed amendments are attached.
3. Cleary adjourned the meeting into closed session at 6:29pm.
4. Cleary reopened the meeting at 8:14pm.
5. Cleary adjourned the meeting at 8:14pm.

Minutes from the April 21, 2009 Executive Committee Meeting

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hoffman swore Class of 2012 Representative Scott McClintock into office.
3. Hoffman informed the EC that appointments are tentatively scheduled for April 28th and Budget allocations will take place the week of May 4th.
4. Hoffman informed the EC that the EC has received a petition calling for a student body meeting and it will take place this term.
5. Hoffman brought up some issues the EC will consider over the next year including University Board of Appeals, sexual assault, Traveller, freshman dorm plans, White Book amendments, student interactions with law enforcement, improving upon current Voting Regulations Board regulations, school-sanctioned football tailgates, and Honor Orientation.
6. Secretary Bill Larson spoke about sexual assault at W&L. He, along with Class of 2010 Representative Edward Yeilding, will prepare a statement and other action items for the EC to consider at its next meeting.
7. Vice President Scott Centorino spoke about plans for freshman housing. The EC plans to work with Administration members to better understand the plan and other parts of the University's 10-Year Plan.
8. Anthony Ives and Regina Mills presented the EC with petitions for three White Book amendments. The proposed amendments are attached.
9. Nay Lin and members of the Student Association for International Learning (SAIL) presented SAIL's budget request. It will be considered with the other budget requests during the week of May 4th.
10. Centorino shared three White Book amendments with the EC. The potential amendments are attached. Students wishing to submit comments regarding White Book amendments should attend the EC's next business meeting or e-mail Secretary Larson at Larson.w@law.wlu.edu.
11. Hoffman adjourned the meeting into closed session at 8:09pm.
12. Hoffman reopened the meeting at 8:36pm.
13. Hoffman adjourned the meeting at 8:37pm.

Mills and Ives Amendments:
Amendment A -

Strike out the following language in the Philosophy section of the Introduction:
"The Honor System condemns only acts that the current student generation views as breaches of the community's trust, and although dishonorable conduct cannot be codified, lying, cheating and stealing have historically been found to be examples of breaches of the Honor System."

Replace with:
"The Honor System condemns acts that the current student generation views as breaches of the community's trust and cannot be codified. Although the system has historically given examples of dishonorable acts this has given rise to the impression that those examples represented an exhaustive list of dishonorable conduct. This is not the case. In fact, any breach of the community's trust represents an Honor Violation."

Amendment B -

Add the following line at the conclusion of the first paragraph of the Confidentiality and Harassment section of Enforcement Procedure:

"Any Executive Committee member who is removed from office shall not be eligible to run for any Executive Committee position in the first election subsequent to his or her removal."

Amendment C -

Replace:
"The Executive Committee shall give consideration to any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least fifty current students, or the White Book Review Committee. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

With:
"The Executive Committee shall vote on any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least one-hundred current students, or the White Book Review Committee. The vote must occur within two (2) weeks of its proposal, excluding weeks in which the school is out of session. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

Centorino Amendments:

MANDATORY CLOSED HEARING AMENDMENT

Procedure for an Investigation, Part IV.

from: "if the executive committee believes that sufficient evidence exists that the accused may have committed an honor violation, the committee may, by a majority vote, hold an executive committee hearing"

to: "if the executive committee believes that sufficient evidence exists that the accused may have committed an honor violation, the committee shall, by a majority vote, hold an executive committee hearing."

APPOINTEE APPROVAL AMENDMENT

Under Enforcement Procedure:

Quorum for Honor Matters

Ten voting Executive Committee members shall constitute a quorum for all honor matters. If the Executive Committee cannot meet the quorum, the President may nominate students to fill the necessary positions, subject to approval by a majority of the remaining Executive Committee members, until a quorum is reached.

COMMUNITY OUTREACH AMENDMENT

After White Book Review Committee under Student Body Announcements :

II. White Book Review Committee

A. Beginning in the 2005-2006 academic year and in every third year thereafter (2008-2009, 2011-2012, etc.), the Executive Committee shall appoint a White Book Review Committee to thoroughly examine all aspects of the White Book.
B. Members of the White Book Review Committee shall be appointed by the Executive Committee by the October 15 of the year in which the Review Committee is to be called.
C. There shall be nine members, one of whom shall be the chair. No current member of the Executive Committee shall be allowed to sit on the Review Committee.
D. The Review Committee shall ascertain the knowledge of those in the Washington and Lee community regarding the White Book. The Review Committee shall report periodically to the Executive Committee.
E. By March 1, the Review Committee shall submit to the Executive Committee a comprehensive report of their findings and any proposals for changes to the White Book and all other recommendations that the Review Committee deems appropriate.

III. Community Outreach Committee

A. The Executive Committee President shall appoint a Community Outreach Committee annually to foster and engage in ongoing dialogue regarding all aspects of the Honor System with the Washington and Lee community.
B. Members of the Community Outreach Committee shall be appointed by October 1.
C. There shall be eight members, one of whom shall be the chair, including two Executive Committee members, two Honor Advocates, and three Student Body members at large. Honor Advocates shall be appointed with the recommendation of the Head Honor Advocate.
D. The Community Outreach Committee shall ascertain the opinions of those in the Washington and Lee community regarding all aspects of the Honor System. The Community Outreach Committee shall report periodically to the Executive Committee.
E. By February 10, the Committee shall report a comprehensive review of the state of the Honor System, and any proposals or recommendations the Community Outreach Committee deems appropriate.

Minutes from the May 5-6, 2009 Executive Committee Meeting
(Clarke excused)

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. The EC unanimously voted to recognize the Washington and Lee Parliamentary Debate Team as an official student organization.
3. Hoffman informed the EC of its upcoming lunch with President Ruscio on Tuesday, May 12th.
4. Hoffman presented the EC with Dean Watkins' invitation for dinner. The EC plans to meet with Dean Watkins on May 11th.
5. Vice President Scott Centorino reminded the EC that budget allocation interviews will start at 3:30 on Wednesday, May 6th.
6. Hoffman reminded the EC that interviews for Fancy Dress, General Activities Board, University Lectures Committee, and the Faculty Executive Committee Physical Education Sub-committee will take place on Tuesday, May 12th.
7. Secretary Bill Larson and Class of 2010 Representative Edward Yeilding presented the EC with a revised draft of a Sexual Assault Statement and potential action items. The EC revised the statement. The EC unanimously voted to pass the statement and action items (see attachment).
8. Hoffman reminded the EC of their upcoming Panel on the Honor System with the DC Alumni Chapter on May 19th in Washington, D.C.
9. Hoffman discussed having the EC look into Traveller and the rationale behind its 5-mile radius service limit. Representatives Tom Bowden '11, Edward Yeilding '10, and Scott McClintock '12 formed a special taskforce to gather information regarding the issue.
10. Centorino and Larson presented the EC with a proposed policy requiring the Secretary to record all official non-honor votes in the meeting minutes (see attached). The EC passed the proposal unanimously.
11. Hoffman reminded the EC that it needs to select the recipients for the Frank J. Gilliam Award and the Dr. William W. Pusey Award. Members of the Student Body may nominate individuals for the Gilliam and the EC will select the recipients on May 12th. Please see Campus Notices for more information.
12. Hoffman adjourned the meeting into closed session at 8:52pm.
13. Hoffman reopened the meeting at 12:00am.
14. The EC voted on Amendments from the White Book Review Committee. A list of Amendments and the votes are attached.
15. Hoffman adjourned the meeting at 12:03am.

Executive Committee Statement on Sexual Violence:

The Executive Committee of the Student Body condemns sexual violence at Washington and Lee and states that sexual violence, including sexual assault and rape, is not just a private matter; sexual violence undermines our community as a whole. Such behavior endangers the trust that each of us owes to one another. Sexual violence is unacceptable in society and is especially discordant with Washington and Lee's culture of honor and civility.
The Executive Committee retains jurisdiction over all activities that the Student Body deems dishonorable. In recognition of the sensitive nature of sexual violence cases and upon the request of the Executive Committee, the Board of Trustees created the Student Faculty Hearing Board (SFHB) in 1992 as a specially trained forum with specifically designed procedures to adjudicate such matters. Consequently, the Executive Committee may choose either to hear cases brought to it involving allegations of sexual violence or to refer those cases to the SFHB. As a punishment for sexual violence cases, the SFHB has the power to impose dismissal from the University; upon a finding of forced sexual intercourse dismissal is the only sanction. The Executive Committee is committed to upholding our community of mutual trust, and every act of sexual violence deserves condemnation. Sexual violence is inconsistent with the ideals of our University and undermines the concept of honor.
Action Items:
• Post Statement on EC Bulletin Boards to remain for the term of the 2009-2010 EC.
• Post the Statement under a separate tab on our website and include a list of resources on campus regarding sexual violence.
• Issue a press release to campus publications announcing the statement.
• Provide a copy of the statement to each first year student during orientation week.

2009-2010 EC Policy:

The Executive Committee Secretary shall record and publicly post the official votes of individual members for non-honor matters, including proposed amendments to the White Book. If the vote is unanimous, the minutes will state the vote was unanimous.

White Book Review Committee: Proposed White Book Amendments and Commentary

Approved amends must be approved on a second vote to take effect.

1. In the second paragraph on page 2, begin with "Students enjoy unparalleled academic and social freedom, and a student's word is accepted and respected both on campus and in the community." . . ."and most university buildings remain open twenty-four hours per day."
Vote: Approved 11-0
2. In the fourth paragraph on page 2, change the second to last sentence to read: "Rather, the System is, [ DELETE in essence], one of mutual trust--trust among students, faculty, administrators, and the townspeople that students will conduct themselves honorably at all times, whether in the community or on campus."
Vote: Approved 11-0
3. In page 3, paragraph 1 of Summary of Enforcement Procedures at the bottom, replace final two sentences with "The Executive Committee may, at its discretion, refer violations of University policy or of any other regulation to the appropriate committees, but the Executive Committee retains jurisdiction over all questions of honor."
Vote: Approved 11-0
4. On page 3, under The Pledge, replace "The recommended form of the pledge is" with "The written pledge is."
Vote: Approved 10-1 (Disapprove: McClintock)
5. On page 4, under Confidentiality and Harassment, paragraph 2, change "any student" to "anyone;" strike "for breaking this confidentiality;" and strike "student" from "any student witness," so that it reads "any witness."
Vote: Approved 11-0
6. Page 7, Section A4, second sentence changed to read "Otherwise, the accused may choose any two consenting members of the student body to serve as representatives."
Vote: Approved 11-0
7. Section A2, page 6, add "and cannot serve as witnesses."
Vote: Approved 11-0
8. Section B2, page 7, strike Executive Committee and leave as "hearing" at the end of the sentence
Vote: Approved 11-0
9. Section C1, page 7, add new words so that it will read "If the accused is among two or more students accused of a joint Honor Violation, the Executive Committee shall have the right, after consultation with the advocates for the accused, to determine whether to hold joint or separate hearings and shall inform the accused students of its decision within twenty-four hours of the Charging."
Vote: Disapproved 3-7-1. (Approve: Clarke, Toner, Wilson; Disapprove: Hoffman, Centorino, Larson, Hopkins, Yeilding, Bowden, McClintock; Abstention; Branstetter)
10. C1, page 7: Strike the "1"
Vote: Approved 11-0
11. C, page 7: Strike the "Separate" in heading
Vote: Approved 11-0
12. Section D, page 7: Add new words at end so that section reads "If the accused testifies, refusal to answer questions may be held against the accused. Refusal to testify may also be held against the accused."
Vote: Approved 11-0
13. Add a new Section A4, to section A page 7 and renumber the rest: "The accused shall be provided two advocates immediately after the Charging to be available to serve as representatives."
Vote: Disapproved 3-8 (Approved: Clarke, Toner, Branstetter; Disapproved: Hoffman, Centorino, Larson, Hopkins, Yeilding, Bowden, Wilson, McClintock)
14. Add a new section E, page 8, renumbering E to F: "The accused shall be provided two advocates immediately after the Charging to be available to serve as representatives."
Vote: Approved 11-0
15. Page 4, quorum for honor matters, add a new third sentence to read "For the remainder of the hearing, appointees shall be considered members of the Executive Committee."
Vote: Approved 11-0
16. Page 9, re-letter Sections so that letter E is new letter B, re-number rest of sections
Vote: Approved 11-0
17. Page 9, re-lettered Section B: "The Executive Committee may go into Executive Session at any time at the President's discretion. Only current members of the Executive Committee and members of the Executive Committee-elect may be present at the Executive Session. Any discussions during the Executive Session will not be included in the transcript of the hearing."
Vote: Approved 11-0
18. New section D, page 9 (re-letter other sections): "The accused and advocates of the accused shall be permitted to remain present during all proceedings of the Executive Committee Hearing."
Vote: Approved 11-0
19. Switch sections F + G, pages 9 and 10 (would be re-lettered by proposed amendments)
Vote: Approved 11-0
20. In what would be Section D under amendments (current section B), capitalize Executive Session
Vote: Approved 11-0
21. Eliminate "or not" in old section G on pages 9/10.
Vote: Approved 11-0
22. Move current section H to a new section C. (pages 9 and 10)
Vote: Approved 11-0
23. Place a space between sections I and J, page 10
Vote: Approved 11-0
24. Section I, page 10, add: "If the hearing is postponed, the President shall remind all parties of their obligations under the Confidentiality and Harassment Section on page 4."
Vote: Approved 11-0
25. Section M2, page 11: new sentence to read: "If the accused does not consent, the Executive Committee shall decide whether to proceed without the evidence or to grant the accused a minimum of 48 hours (excluding weekends and legal holidays) between notice of the evidence and the hearing.
Vote: Approved 11-0
26. Section M4, page 11: Strike "shall inform the witnesses of the witnesses' status and..."
Vote: Approved 11-0
27. Section M6, page 11: "The Executive Committee and the accused or advocates of the accused may present evidence and question all witnesses." (strike "with information pertinent to the case.")
Vote: Approved 11-0
28. In Section P3, page 12, strike everything following "Student Body Hearing."
Vote: Approved 11-0
29. Place a space between D and E on page 14
Vote: Approved 11-0
30. Section C, page 14: Change current language to read: "The Chair shall appoint the Sergeants-at-Arms from the student body.
Vote: Approved 11-0
31. Switch K and L, page 14
Vote: Approved 11-0
32. Section E, page 16: Strike "also."
Vote: Approved 11-0
33. Page 2, paragraph 5, "lying cheating stealing" language changed to: "Dishonorable conduct cannot be codified. Although lying, cheating and stealing have historically been found to be examples of breaches of the Honor System, any breach of trust is a possible violation."
Vote: Approved 11-0
34. Replace "charges" with "allegations" on page 5, IV.
Rationale: At this point, the prospective charges are only allegations--they only become charges once the EC has voted to go to a closed hearing
Vote: Approved 11-0
Amendments Proposed by the EC:

1. In Section I, page 10, replace "date" with "appropriate time."
Vote: Approved 11-0
2. Section B2, page 12: Add "upon the accused's written request" to the end of the sentence.
Vote Approved 11-0
3. Move Section G before Section C on page 16 and reletter accordingly.
Vote Approved 11-0
4. Add a space between "Student Body Hearing." and "A majority" in current Section G on page 16.
Vote Approved 11-0

Minutes from the May 12-13, 2009 Executive Committee Meeting
(Absence Excused: Clarke, Wilson; Tardiness Excused: Hopkins; Tardy: Bowden)

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Voting Regulations Board Co-chair Mason Tillett spoke to the EC about ideas to improve the VRB. Topics discussed include Candidate Forums, a VRB Website, publication of election vote totals, revisions to VRB regulations, and electronic voting.
3. Hoffman adjourned the meeting into closed session for appointment interviews at 8:03pm.
4. Hoffman reopened the meeting at 9:00pm.
5. The EC formed the Dormstorm Taskforce of Vice President Scott Centorino, Representative Tom Bowden '11, and Representative Austin Branstetter '12 to look into the future of on campus housing.
6. Hoffman informed the EC that the University Board of Appeals will go to a randomization system for selecting students to panels (within their respective schools: undergraduate and law).
7. The EC met with current members of the UBA.
8. Hoffman adjourned the meeting into closed session at 9:15pm.
9. Hoffman reopened the meeting at 10:01pm.
10. Hoffman reminded the EC of their upcoming Panel on the Honor System with the DC Alumni Chapter on May 19th in Washington, D.C. The EC business meeting next week will take place on Monday, May 18th at 7pm due to the Panel on Tuesday.
11. The EC decided to replace the current pledge card system for first year student orientation with a bounded ledger that all first year students will sign. Secretary Bill Larson will take the lead on finding an appropriate ledger.
12. The EC selected the Gilliam Award recipient.
13. The EC selected the Pusey Award recipients.
14. Hoffman adjourned the meeting into closed session at 11:23pm.
15. Hoffman reopened the meeting at 12:24am.
16. The EC voted on Amendments from the White Book Review Committee. A list of Amendments and the votes are attached.
17. The EC voted on Amendments submitted by Anthony Ives and Regina Mills. The amendments did not pass. The votes are attached.
18. Hoffman adjourned the meeting at 12:30am.

White Book Amendments

Passed on a Second Vote
1. In the second paragraph on page 2, begin with "Students enjoy unparalleled academic and social freedom, and a student's word is accepted and respected both on campus and in the community." . . ."and most university buildings remain open twenty-four hours per day."
Vote: Approved 10-0
2. In the fourth paragraph on page 2, change the second to last sentence to read: "Rather, the System is, [ DELETE in essence], one of mutual trust--trust among students, faculty, administrators, and the townspeople that students will conduct themselves honorably at all times, whether in the community or on campus."
Vote: Approved 10-0
3. In page 3, paragraph 1 of Summary of Enforcement Procedures at the bottom, replace final two sentences with "The Executive Committee may, at its discretion, refer violations of University policy or of any other regulation to the appropriate committees, but the Executive Committee retains jurisdiction over all questions of honor."
Vote: Approved 10-0
4. On page 3, under The Pledge, replace "The recommended form of the pledge is" with "The written pledge is."
Vote: Approved 8-2 (Disapprove: Hopkins, McClintock)
5. On page 4, under Confidentiality and Harassment, paragraph 2, change "any student" to "anyone;" strike "for breaking this confidentiality;" and strike "student" from "any student witness," so that it reads "any witness."
Vote: Approved 10-0
6. Page 7, Section A4, second sentence changed to read "Otherwise, the accused may choose any two consenting members of the student body to serve as representatives."
Vote: Approved 10-0
7. Section A2, page 6, add "and cannot serve as witnesses."
Vote: Approved 10-0
8. Section B2, page 7, strike Executive Committee and leave as "hearing" at the end of the sentence
Vote: Approved 10-0
9. C1, page 7: Strike the "1"
Vote: Approved 10-0
10. C, page 7: Strike the "Separate" in heading
Vote: Approved 10-0
11. Section D, page 7: Add new words at end so that section reads "If the accused testifies, refusal to answer questions may be held against the accused. Refusal to testify may also be held against the accused."
Vote: Approved 10-0
12. Add a new section E, page 8, renumbering E to F: "The accused shall be provided two advocates immediately after the Charging to be available to serve as representatives."
Vote: Approved 10-0
13. Page 4, quorum for honor matters, add a new third sentence to read "For the remainder of the hearing, appointees shall be considered members of the Executive Committee."
Vote: Approved 10-0
14. Page 9, re-letter Sections so that letter E is new letter B, re-number rest of sections
Vote: Approved 10-0
15. Page 9, re-lettered Section B: "The Executive Committee may go into Executive Session at any time at the President's discretion. Only current members of the Executive Committee and members of the Executive Committee-elect may be present at the Executive Session. Any discussions during the Executive Session will not be included in the transcript of the hearing."
Vote: Approved 10-0
16. New section D, page 9 (re-letter other sections): "The accused and advocates of the accused shall be permitted to remain present during all proceedings of the Executive Committee Hearing."
Vote: Approved 10-0
17. Switch sections F + G, pages 9 and 10 (would be re-lettered by proposed amendments)
Vote: Approved 10-0
18. In what would be Section D under amendments (current section B), capitalize Executive Session
Vote: Approved 10-0
19. Eliminate "or not" in old section G on pages 9/10.
Vote: Approved 10-0
20. Move current section H to a new section C. (pages 9 and 10)
Vote: Approved 10-0
21. Place a space between sections I and J, page 10
Vote: Approved 10-0
22. Section I, page 10, add: "If the hearing is postponed, the President shall remind all parties of their obligations under the Confidentiality and Harassment Section on page 4."
Vote: Approved 10-0
23. Section M2, page 11: new sentence to read: "If the accused does not consent, the Executive Committee shall decide whether to proceed without the evidence or to grant the accused a minimum of 48 hours (excluding weekends and legal holidays) between notice of the evidence and the hearing.
Vote: Approved 10-0
24. Section M4, page 11: Strike "shall inform the witnesses of the witnesses' status and..."
Vote: Approved 10-0
25. Section M6, page 11: "The Executive Committee and the accused or advocates of the accused may present evidence and question all witnesses." (strike "with information pertinent to the case.")
Vote: Approved 10-0
26. In Section P3, page 12, strike everything following "Student Body Hearing."
Vote: Approved 10-0
27. Place a space between D and E on page 14
Vote: Approved 10-0
28. Section C, page 14: Change current language to read: "The Chair shall appoint the Sergeants-at-Arms from the student body.
Vote: Approved 10-0
29. Switch K and L, page 14
Vote: Approved 10-0
30. Section E, page 16: Strike "also."
Vote: Approved 10-0
31. Page 2, paragraph 5, "lying cheating stealing" language changed to: "Dishonorable conduct cannot be codified. Although lying, cheating and stealing have historically been found to be examples of breaches of the Honor System, any breach of trust is a possible violation."
Vote: Approved 10-0
32. Replace "charges" with "allegations" on page 5, IV.
Rationale: At this point, the prospective charges are only allegations--they only become charges once the EC has voted to go to a closed hearing
Vote: Approved 10-0

Amendments Proposed by the EC:

1. In Section I, page 10, replace "date" with "appropriate time."
Vote: Approved 10-0
2. Section B2, page 12: Add "upon the accused's written request" to the end of the sentence.
Vote Approved 10-0
3. Move Section G before Section C on page 16 and reletter accordingly.
Vote Approved 10-0
4. Add a space between "Student Body Hearing." and "A majority" in current Section G on page 16.
Vote Approved 10-0

Mills and Ives Amendments

Amendment A -

Strike out the following language in the Philosophy section of the Introduction:
"The Honor System condemns only acts that the current student generation views as breaches of the community's trust, and although dishonorable conduct cannot be codified, lying, cheating and stealing have historically been found to be examples of breaches of the Honor System."

Replace with:
"The Honor System condemns acts that the current student generation views as breaches of the community's trust and cannot be codified. Although the system has historically given examples of dishonorable acts this has given rise to the impression that those examples represented an exhaustive list of dishonorable conduct. This is not the case. In fact, any breach of the community's trust represents an Honor Violation."

Vote: Disapproved 0-10

Amendment B -

Add the following line at the conclusion of the first paragraph of the Confidentiality and Harassment section of Enforcement Procedure:

"Any Executive Committee member who is removed from office shall not be eligible to run for any Executive Committee position in the first election subsequent to his or her removal."

Vote: Disapproved 1-9 (Approved: Larson)

Amendment C -

Replace:
"The Executive Committee shall give consideration to any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least fifty current students, or the White Book Review Committee. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

With:
"The Executive Committee shall vote on any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least one-hundred current students, or the White Book Review Committee. The vote must occur within two (2) weeks of its proposal, excluding weeks in which the school is out of session. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

Vote: Disapproved 0-10

Minutes from the May 18, 2009 Executive Committee Meeting

(Absence Excused: Clarke, Wilson, Toner, Hopkins; Tardiness Excused: McClintock, Branstetter; Tardy: Yeilding)

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. The EC discussed plans for the EC in DC event with the DC Alumni Chapter on May 19th.
3. EC discussed current procedure on the University Board of Appeals and will continue gathering information regarding ways the UBA can improve its procedures.
4. The EC discussed sending a letter about the Honor System and an updated White Book to students over the summer.
5. Secretary Larson discussed the plan for obtaining a ledger to be used in place of the current pledge card system for First Year students and hopes to have options for the EC by the end of June.
6. Larson met with the Provost's office to find out which faculty members expressed an interest in serving on the SFHB. The EC will make recommendations to the Provost soon.
7. Vice-President Centorino announced that the Dormstorm Taskforce will commence work in the fall.
8. Hoffman adjourned the meeting into closed session at 7:37pm.
9. Hoffman reopened the meeting at 8:05pm.
10. Hoffman adjourned the meeting at 8:05pm.

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hoffman welcomed the First Year Law Student candidates for the EC to the meeting and asked them to introduce themselves to the EC.
3. Voting Regulations Board Chairs James Dick and Mason Tillett spoke to the EC about the upcoming First Year Student elections. The interest session will take place on 9/20 and campaigning begins on 9/23. The election will take place on 9/28 with run-offs on 9/30 and 10/2 if needed. Voting will take place online at sakai.wlu.edu.
4. Jonathan and Joseph asked for organization recognition on behalf of Omega Psi Phi.
5. Hoffman informed the EC that President Ruscio made a donation from a discretionary account related to Honor System promotion to help defray costs of additional White Books for all students. Hoffman expressed his thanks to President Ruscio.
6. The EC discussed new options for the Honor Book signing for next year. The EC remains committed to making sure it remains a significant event, while looking for a more logistically effective method.
7. Hoffman informed the EC of President Ruscio's ad hoc committee that will look at the Student-Faculty Hearing Board. The committee will send its report to the EC and Student Affairs Committee for review.
8. Secretary Bill Larson brought up the problem of references to an Honor Code on the University Website and signs around campus. The EC will work to make sure all references are to the Honor System.
9. The EC discussed the need for pledge signs in each classroom and will look to see if there are classrooms without signs.
10. The Dormstorm Taskforce informed the EC that it would meet immediately after the meeting to create a plan of action.
11. The Traveller taskforce informed the EC that it will meet soon to figure out how best to move forward.
12. Hoffman informed the EC that he will lead a one-man taskforce to investigate bringing Chick-fil-a to campus periodically. Upon recommendation from Class of 2012 Representative Austin Branstetter, the taskforce will be named the Amicus Bovis Project.
13. Hoffman informed the EC of his and IFC President Garrett McClintock's comments at a recent city council meeting about police relations and will continue to work with Mayor Elrod to make sure Lexington Police act reasonably.
14. Class of 2011 Representative Jordan Wilson brought up concerns about student affairs with VMI and will look into it further.
15. Hoffman adjourned the meeting into closed session at 8:16pm.
16. Hoffman reopened the meeting at 9:03pm.
17. The EC voted unanimously to approve recognition of Omega Psi Phi.
18. The EC decided to hold its business meeting on Tuesdays at 7pm. The EC tentatively scheduled supplemental budget allocations (for clubs that missing spring budget allocations and have contacted the EC) for September 22nd and Fall Committee Appointments for October 6th.
19. Hoffman adjourned the meeting at 9:30pm.

Minutes from the September 22, 2009 Executive Committee Meeting
(Kenneth Hopkins Absence Excused)

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hoffman welcomed the freshman candidates for the Class of 2013 EC Representative position to the meeting and asked them to introduce themselves.
3. The EC welcomed newly-elected Class of 2012 Law Representative Jill Morris and Hoffman swore her into office.
4. The Dormstorm Taskforce announced plans to communicate with Dean Watkins to get a copy of the 10 Year Plan for student residences.
5. Hoffman announced that the Amicus Bovis Project is currently waiting for a response from Chick-Fil-A's corporate offices regarding W&L's vendor application.
6. Secretary Bill Larson announced that he contacted the TMC about the Honor code reference on its website. The TMC staff was happy to change the reference to Honor System. The EC will continue to keep an eye out for other incorrect references and seek to make sure the Honor System is referred to correctly.
7. The EC decided to investigate all University classrooms to make sure that they have pledge signs. The investigation will take place once the Class of 2013 Representative has been elected.
8. Hoffman announced that letters and updated White Books will be distributed to upperclass law students next week.
9. Hoffman announced that ITS will speak with the EC next week.
10. Hoffman announced that he met with SJC Chair Crighton Allen and Asst. Head Peer Counselor Stephanie Brown about hosting a forum about students' interactions with local police next month. Details on the forum will be forthcoming.
11. Student organizations that contacted the EC about missing spring budget allocation hearings came to the EC with budget requests.
12. Hoffman adjourned the meeting into closed session at 7:41pm.
13. Hoffman reopened the meeting at 8:23pm.
14. Hoffman adjourned the meeting at 8:23pm.

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Information Technology Services presented to the EC on improvements they have made over the past year for students. ITS asked the EC for ideas on other ways to improve computing and technology for students.
3. Hoffman and Vice President Scott Centorino announced that they met with the Office of Student Activities and are working on a way to streamline the application process for new student organizations.
4. The Dormstorm Taskforce reported that the University does not have any written proposal describing the "Ten Year Strategic Plan" on its website. The Taskforce is currently trying to obtain a copy of the plan from Dean Watkins and would like to make it accessible to the student body.
5. The Traveller Taskforce announced that they have contacted Traveller and will be attending the next Traveller Steering Committee meeting which is expected to occur within the next two weeks.
6. The Amicus Bovis Project (Hoffman) announced that Chick-fil-a rejected W&L's application to be a vendor. Hoffman will not be deterred and is working on other plans.
7. Hoffman announced that law students will receive letters from the EC and White Books this week.
8. Hoffman announced the forum regarding alcohol use in Lexington is tentatively scheduled for, Tuesday, Oct. 13th at Stackhouse Theater and would take the place of the EC's weekly meeting.
9. Hoffman announced that the EC will meet with the Rector of the Board of Trustees around the time of the next board meeting.
10. Hoffman announced that he will meet with Dean Watkins soon to express the EC's concerns about various issues related to the University Board of Appeals, including procedural and compositional issues.
11. Centorino conveyed concerns regarding the SFHB ad hoc Review Committee composition including the lack of undergraduate representation and the potential for conflicts of interest. The EC discussed ways to ensure that students' voices are heard by the committee. The EC is reaching out to student organizations involved with issues that come before the SFHB to make sure they are aware of how to set up times to discuss their views with the Review Committee.
12. Hoffman adjourned the meeting into closed session at 9:21pm.
13. Hoffman reopened the meeting at 9:36pm.
14. Hoffman adjourned the meeting at 9:36pm.

(Hopkins and Bransetter absence excused; Larson, Toner, McClintock tardiness excused)
Note: Time change due to Appointment Interviews
1. President Eric Hoffman called the meeting to order at 5:15pm.
2. The EC welcomed newly elected Freshman Representative Steele Burrow. Hoffman swore Burrow into office.
3. Class of 2011 Representative Tom Bowden reported that the Traveller Taskforce will attend the Traveller Steering Committee meeting this week to look into Traveller's reasons for adopting the five-mile radius service limit.
4. Vice President Scott Centorino reported that the Dormstorm Taskforce received a short version of the 10 year plan from Dean Watkins. Centorino will contact Watkins and President Ruscio requesting a detailed plan and the physical model.
5. The Amicus Bovis Project (Hoffman) announced that he will meet next week with Dining Services to consider other ways to bring Chick-fil-a to campus on a monthly basis.
6. Hoffman announced that updated White Books and accompanying letters were recently distributed to returning law students. White Books and letters will be distributed to the faculty and selected members of the administration later this week.
7. Hoffman announced that the forum regarding students' rights and responsibilities after consuming alcohol will take place on Oct. 13 at 7:30pm in Stackhouse Theater.
8. Hoffman reminded the EC that composite pictures will be taken on Oct. 13.
9. The EC discussed the reasonableness of local police and the idea of compiling stories of students' interactions with police for presentation to the Lexington City Council and/or to the Police Departments (LPD and Rockbridge Sherriff's Office). The EC discussed the best approach to raise concerns with local authorities.
10. Hoffman adjourned the meeting into closed session at 5:37pm for Fall University Committee appointment interviews.
11. Hoffman reopened the meeting at 8:34pm.
12. Hoffman announced that the EC will meet with Rector Childress on Oct. 22.
13. Hoffman adjourned the meeting into closed session at 8:35pm.
14. Hoffman reopened the meeting at 9:52pm.
15. Hoffman informed the EC that he met with Dean Watkins regarding the University Board of Appeals. The EC discussed ways to improve the board. In the long term the EC will consider making recommendations to change to composition of the board to SAC. In the short term, the EC will work with Dean Watkins and the UBA to improve procedures for the fair adjudication of cases. Hoffman will meet next week with Dean Watkins and Dean Dotson to voice student concerns brought to the EC about the UBA and to discuss potential improvements.
16. Hoffman adjourned the meeting into closed session at 9:59pm.
17. Hoffman reopened the meeting at 10:26pm.
18. Hoffman and Centorino announced they will meet with President Ruscio regarding the SFHB ad hoc Review Committee next week.
19. Hoffman adjourned the meeting into closed session at 10:28pm for appointment interviews and deliberations.
20. Hoffman reopened the meeting at 2:00am.
21. Hoffman adjourned the meeting at 2:00am.

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hikaru Kinouchi, Samia Alam, and Robert Warneford-Thomson came to the EC seeking recognition for Beta, Beta, Beta, a biology honor society. The EC tabled deliberations pending the completion of required forms.
3. Vice President Scott Centorino reported that the Dormstorm Taskforce is in the final stage of information collection and a report is forthcoming from the taskforce.
4. Scott Dittman, University Registrar, spoke with the EC. He asked for the EC's views regarding the current course based registration system vs. a section based system, among other issues related to course registration. The EC expressed strong support for a section based system.
5. Class of 2011 Representative Tom Bowden and Class of 2012 Representative Scott McClintock reported that the Traveller Taskforce attended a Traveller Steering Committee meeting and learned more about the rationale behind the 5 mile radius issue. The taskforce will continue gathering facts before making a formal report to the EC.
6. The Amicus Bovis Project (Hoffman) announced a breakthrough. He and Dining Services are meeting with a representative from the Roanoke Chick-fil-A this week to discuss the possibility of bringing Chick-fil-A to campus on a periodic basis.
7. Hoffman reported that all returning students, faculty, and board members received White Books and letters from the EC.
8. Hoffman reported that he met with Dean Watkins and Dean Dotson to discuss ways to improve the University Board of Appeals. He plans on working with Dean Dotson to come up with a plan to move forward regarding changes to UBA procedure.
9. Hoffman and Centorino announced that they met with President Ruscio concerning the SFHB ad hoc Review Committee. The EC is working to schedule a meeting with the review committee to voice their thoughts on SFHB reform.
10. Hoffman reminded the EC of its upcoming meeting with President Ruscio and Rector Childress on Thursday.
11. Hoffman informed the EC of KEWL and Sig Ep's "Rock Against Rape" concert, which will be held at Davidson Park from 7 to 9 on 10/23/09.
12. Hoffman adjourned the meeting into closed session at 8:55pm.
13. Hoffman reopened the meeting at 9:29am.
14. Hoffman adjourned the meeting at 9:29am.

Minutes from the October 27, 2009 Executive Committee Meeting

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. The EC met with the SFHB ad hoc Review Committee to discuss ways to improve the SFHB.
3. Hoffman adjourned the meeting into closed session at 7:01pm.
4. Hoffman reopened the meeting at 8:25pm.
5. Hoffman informed the EC of his discussion with Dean Dodson earlier this week regarding making procedural improvements to the University Board of Appeals. They discussed ways to engage current UBA members in the process to clarify their current procedures. The EC also discussed preparing a written proposal for reforms and suggested changes to the UBA. This will be an ongoing process over the next few months.
6. IFC President Garrott McClintock came to discuss ways to improve the SFHB. McClintock spoke in his individual capacity and made clear that his views did not necessarily represent those of every fraternity.
7. Hoffman adjourned the meeting into closed session at 8:38pm.
8. Hoffman reopened the meeting at 8:56pm.
9. Hoffman discussed logistics for the Reasonableness Project, an information-gathering project to solicit accounts from students about their interactions with local police. The goal of the project is to present a comprehensive report of these accounts to city and county leadership so that any problem areas regarding police reasonableness can be addressed. Hoffman informed the EC that he will present further logistics details, such as questions to be asked and ways to solicit student information, at the next EC meeting.
10. The EC discussed the idea of having an on-campus center to care for intoxicated students, so that local police could bring intoxicated students to campus for care instead of making arrests for Drunk in Public violations. The idea stemmed from comments raised at the Alcohol and the Law Forum a few weeks ago, in that a main reason why local police make DIP arrests is because there is not a local center for intoxicated persons to receive supervision. In response to an idea suggested by Dean Watkins, the EC decided to research information from peer institutions about this issue to investigate any benefits or consequences from adopting this model. Scott Centorino, Bill Larson, Jill Morris, Kenneth Hopkins, Austin Branstetter, and Scott McClintock will spearhead this for the EC.
11. Vice President Scott Centorino reported that the Dormstorm Taskforce is working with Facilities Management to set up a viewing of the Powerpoint presentation regarding the 10-year¬plan and student housing.
12. The Amicus Bovis Project (Hoffman) announced that he and Dining Services met with a representative from the Roanoke Chick-fil-A. Hoffman informed the EC that the Project is waiting on a response from the Chick-fil-A corporation regarding beginning discussions for an agreement.
13. Hoffman announced that he met with Teri Cugliari, Assoc. Director of Student Activities and Greek Life, and proposed that the EC to work with her Office to create an online location where students can fill out a single form to seek both Student Body Recognition and recognition from the Office of Student Activities. Once organizations have completed the joint form, they will still need to be approved respectively by the EC and the Office of Student Activities, but will be able to fill out one streamlined application form. The EC approved of this plan.
14. Hoffman proposed an amendment to the White Book, which the EC unanimously voted to pass. The proposal is available below. White Book Amendments must pass in two consecutive meetings to go into effect.
15. Hoffman adjourned the meeting into closed session at 9:20pm.
16. Hoffman reopened the meeting at 9:40pm.
17. Hoffman adjourned the meeting at 9:40pm.

White Book Amendment: The Pledge

Current Text, p. 3: "During orientation every student must sign a White Pledge Card. This is a student's first pledge as a member of the Washington and Lee community. It expresses that the student has been through an orientation program on the Honor System, understands the contents of the Honor System White Book, and will abide by the Honor System."

Proposed Change, p. 3: "During orientation every new student must sign the Honor Book. This is a student's first pledge as a member of the Washington and Lee community. It expresses that the student has been through an orientation program on the Honor System, has received a copy of the Honor System White Book, and will abide by the Honor System."

Rationale: The 2009-2010 EC has replaced the process of having new students sign pledge cards with the process of having new students sign the Honor Book. This amendment serves to memorialize this change in the White Book to accurately reflect current practices.

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Amy Heard, class of 2013, came to the EC to discuss her idea for a new student organization. The organization, modeled after a program at her high school, would accept students' used textbooks and then distribute books out for the next semester to students based on how many they contributed to the exchange.
3. Hoffman presented language to be used to solicit student accounts of interactions with the local police for the EC's Reasonableness Project. The EC will create a page on its website for students to easily submit these accounts.
4. Secretary Bill Larson met with Dean Watkins for the Student Safety First taskforce to discuss the feasibility of establishing a safe location on campus where students can be taken by local police instead of being arrested for being drunk in public. The taskforce will solicit information from other schools about how they handle similar matters.
5. Vice President Scott Centorino announced that Class of 2012 Representative Steele Burrow has joined the Dormstorm Taskforce. The taskforce is working with facilities management to set up an opportunity for students to view the Powerpoint describing the 10 year plans.
6. Class of 2012 Representative Scott McClintock informed the EC that having received the Traveller Steering Committee's rationales for adopting the five-mile radius service limit, the Traveller taskforce will be looking into compromises that can be implemented to address these issues. If compromises can be found, the Traveller taskforce plans on creating a report which will offer ideas on how to turn a unique service into a great unique service.
7. Hoffman informed the EC that he met with Teri Cugliari, Associate Director of Student Activities, and that they are working on creating an online form to streamline organization registration and update procedures.
8. The EC discussed alternatives to the current usage of exam envelopes in response to a question from Scott Dittman, University Registrar. The EC discussed a variety of ways that the envelopes might be reused to cut down on University costs.
9. Hoffman shared with the EC a letter from Maryanne Simurda, University Marshall, which asked the EC for ideas to increase student attendance at fall convocation. The EC suggested having department heads inviting students with majors in their department, improving the post-convocation food options, and having a reception for seniors to follow the event.
10. Centorino proposed an addition to the EC's budget policy to include Art. III Sec. 6: "Honor Societies: It is the Executive Committee's policy not to directly fund honor societies." Rationale: This serves to inform students of an established EC precedent.
11. Hoffman adjourned the meeting into closed session at 7:56pm.
12. Hoffman reopened the meeting at 8:03pm.
13. EC passed the budget policy change 12-1 (Hopkins opposed).
14. The White Book Amendment (see below) was passed unanimously for a second time effectuating the amendment of the White Book.
15. Hoffman adjourned the meeting into closed session at 8:08pm.
16. Hoffman reopened the meeting at 8:19pm.
17. Hoffman adjourned the meeting at 8:19pm.

White Book Amendment: The Pledge

Current Text, p. 3: "During orientation every student must sign a White Pledge Card. This is a student's first pledge as a member of the Washington and Lee community. It expresses that the student has been through an orientation program on the Honor System, understands the contents of the Honor System White Book, and will abide by the Honor System."

Proposed Change, p. 3: "During orientation every new student must sign the Honor Book. This is a student's first pledge as a member of the Washington and Lee community. It expresses that the student has been through an orientation program on the Honor System, has received a copy of the Honor System White Book, and will abide by the Honor System."

Rationale: The 2009-2010 EC has replaced the process of having new students sign pledge cards with the process of having new students sign the Honor Book. This amendment serves to memorialize this change in the White Book to accurately reflect current practices.

(Absence excused: Kenneth Hopkins and Jordan Wilson)

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Alex Caritis, President of Generals Interested in Legal Studies (GILS) came to the EC seeking Student Body Recognition. The organization is geared towards students considering a legal career and seeks to bring speakers to campus and hold informal events to educate students on various legal careers and the law school application process.
3. Vice President Scott Centorino reported that Dormstorm Taskforce has set up a public presentation for Facilities Management staff to present on the 10-Year Plan. A 3D Model of the plan will be unveiled at the presentation. The event will take place in Stackhouse Theater on Friday Dec. 11 at 4:30pm.
4. Class of 2012 Representative Scott McClintock reported that the Traveller Taskforce has drafted its initial report and will present it at the next EC business meeting.
5. Hoffman reported that the Reasonableness Project is waiting on ITS to create an online form so students can submit information. He hopes to have it up and running soon.
6. Hoffman adjourned the meeting into closed session at 7:12pm.
7. Hoffman reopened the meeting at 7:44pm.
8. The EC unanimously approved GILS for Student Body Recognition.
9. Hoffman adjourned the meeting at 7:45pm.