Executive Committee of the Student Body

1. President Rich Cleary called the meeting to order at 8:10pm.
2. The White Book Review Committee came to present their proposed amendments to the White Book.
3. The EC approved the minutes from the previous meeting.
4. Senior Representative Alex Utsey expressed concern over unsafe driving in the parking deck. The EC hopes to talk with the appropriate officials in the hopes to reverse this trend.
5. Senior Representative Jack Stanton presented the EC with concerns over people leaving their books and school materials in the main floor of the library. He also expressed concern over the state of the bathrooms surrounding exam periods. Stanton will speak with the Library staff about these concerns in the future.
6. Cleary discussed the possibility of an FAQ for the Faculty regarding Honor System policies.
7. Cleary adjourned the meeting into closed session at 9:12pm.
8. Cleary reopened the meeting at 9:27pm.
9. Cleary adjourned the meeting at 9:27pm.

1. President Rich Cleary called the meeting to order at 7:09pm
2. Class of 2009 Representative Jack Stanton updated the EC on two issues:
A) That David Vaught '09 is distraught with the state of the computers on campus and would like to come in next week to discuss the matter with the EC.
B) Chris Martin '09 is one of an overwhelming number of undergraduate students who have expressed disappointment about voter turnout and the management of the most recent EC/SJC officer election. He suggested that the VRB institute online voting to improve voter turnout.
3. The EC discussed problems and complaints related to the most recent officer elections and ideas to improve publicity for elections.
4. Class of 2012 Representative Stephen Wilson notified the EC that he would be meeting with the Office of Undergraduate Admissions to discuss the role of the honor system in the admissions process.
5. Class of 2009 Representative Alexandra Utsey described a conversation she had with Mike Young regarding reckless driving in the parking garage.
6. Vice-President Ellie Hanson relayed a complaint from an editor of a campus publication who is no longer allowed to use the computer lab in the Journalism School because she is not a journalism major. Class of 2010 Representative James Dick will contact the Journalism Department and report next week.
7. Stanton updated the EC on the status of his "Bathroom Commission," described as "a one person, grizzled commission... a single soldier standing alone on a hill." Stanton has found that this issue is lower on students' priority lists than he initially assumed. Cleary suggested that Stanton update the EC with graphs and pie charts next week. Stanton (futilely) appealed for additional recruits to what he is now describing as a "task force."
8. Cleary updated the EC on a petition created by Head Honor Advocate Kristen Hutchens and Assistant Head Honor Advocate Hunter Branstetter to propose a White Book amendment.
9. Cleary adjourned the EC to closed session at 7:40pm
10. Cleary reopened the meeting at 7:50pm
11. Cleary adjourned the meeting at 7:51pm

1. President Rich Cleary called the meeting to order at 6:12pm.
2. The EC discussed the White Book Review Committee's amendments, the passed amendments are attached.
3. Cleary adjourned the meeting into closed session at 6:29pm.
4. Cleary reopened the meeting at 8:14pm.
5. Cleary adjourned the meeting at 8:14pm.

1. Vice President Ellie Hanson called the meeting to order at 7:01pm.
2. Hanson welcomed and swore in the members of the EC-elect attending the meeting. They introduced themselves and provided a fun-fact about themselves.
3. Hanson adjourned the meeting into closed session at 7:11pm
4. Hanson reopened the meeting at 9:13pm.
5. Hanson adjourned the meeting at 9:13pm.

Minutes from the April 21, 2009 Executive Committee Meeting

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hoffman swore Class of 2012 Representative Scott McClintock into office.
3. Hoffman informed the EC that appointments are tentatively scheduled for April 28th and Budget allocations will take place the week of May 4th.
4. Hoffman informed the EC that the EC has received a petition calling for a student body meeting and it will take place this term.
5. Hoffman brought up some issues the EC will consider over the next year including University Board of Appeals, sexual assault, Traveller, freshman dorm plans, White Book amendments, student interactions with law enforcement, improving upon current Voting Regulations Board regulations, school-sanctioned football tailgates, and Honor Orientation.
6. Secretary Bill Larson spoke about sexual assault at W&L. He, along with Class of 2010 Representative Edward Yeilding, will prepare a statement and other action items for the EC to consider at its next meeting.
7. Vice President Scott Centorino spoke about plans for freshman housing. The EC plans to work with Administration members to better understand the plan and other parts of the University's 10-Year Plan.
8. Anthony Ives and Regina Mills presented the EC with petitions for three White Book amendments. The proposed amendments are attached.
9. Nay Lin and members of the Student Association for International Learning (SAIL) presented SAIL's budget request. It will be considered with the other budget requests during the week of May 4th.
10. Centorino shared three White Book amendments with the EC. The potential amendments are attached. Students wishing to submit comments regarding White Book amendments should attend the EC's next business meeting or e-mail Secretary Larson at Larson.w@law.wlu.edu.
11. Hoffman adjourned the meeting into closed session at 8:09pm.
12. Hoffman reopened the meeting at 8:36pm.
13. Hoffman adjourned the meeting at 8:37pm.

Mills and Ives Amendments:
Amendment A -

Strike out the following language in the Philosophy section of the Introduction:
"The Honor System condemns only acts that the current student generation views as breaches of the community's trust, and although dishonorable conduct cannot be codified, lying, cheating and stealing have historically been found to be examples of breaches of the Honor System."

Replace with:
"The Honor System condemns acts that the current student generation views as breaches of the community's trust and cannot be codified. Although the system has historically given examples of dishonorable acts this has given rise to the impression that those examples represented an exhaustive list of dishonorable conduct. This is not the case. In fact, any breach of the community's trust represents an Honor Violation."

Amendment B -

Add the following line at the conclusion of the first paragraph of the Confidentiality and Harassment section of Enforcement Procedure:

"Any Executive Committee member who is removed from office shall not be eligible to run for any Executive Committee position in the first election subsequent to his or her removal."

Amendment C -

Replace:
"The Executive Committee shall give consideration to any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least fifty current students, or the White Book Review Committee. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

With:
"The Executive Committee shall vote on any proposal for amendment to the White Book that is submitted on proper motion by any member of the Executive Committee, any student with an accompanying petition signed by at least one-hundred current students, or the White Book Review Committee. The vote must occur within two (2) weeks of its proposal, excluding weeks in which the school is out of session. The Executive Committee may adopt such an amendment to the White Book by a two-thirds vote of the quorum present in two consecutive votes, provided that such votes are at least one week apart."

Centorino Amendments:

MANDATORY CLOSED HEARING AMENDMENT

Procedure for an Investigation, Part IV.

from: "if the executive committee believes that sufficient evidence exists that the accused may have committed an honor violation, the committee may, by a majority vote, hold an executive committee hearing"

to: "if the executive committee believes that sufficient evidence exists that the accused may have committed an honor violation, the committee shall, by a majority vote, hold an executive committee hearing."

APPOINTEE APPROVAL AMENDMENT

Under Enforcement Procedure:

Quorum for Honor Matters

Ten voting Executive Committee members shall constitute a quorum for all honor matters. If the Executive Committee cannot meet the quorum, the President may nominate students to fill the necessary positions, subject to approval by a majority of the remaining Executive Committee members, until a quorum is reached.

COMMUNITY OUTREACH AMENDMENT

After White Book Review Committee under Student Body Announcements :

II. White Book Review Committee

A. Beginning in the 2005-2006 academic year and in every third year thereafter (2008-2009, 2011-2012, etc.), the Executive Committee shall appoint a White Book Review Committee to thoroughly examine all aspects of the White Book.
B. Members of the White Book Review Committee shall be appointed by the Executive Committee by the October 15 of the year in which the Review Committee is to be called.
C. There shall be nine members, one of whom shall be the chair. No current member of the Executive Committee shall be allowed to sit on the Review Committee.
D. The Review Committee shall ascertain the knowledge of those in the Washington and Lee community regarding the White Book. The Review Committee shall report periodically to the Executive Committee.
E. By March 1, the Review Committee shall submit to the Executive Committee a comprehensive report of their findings and any proposals for changes to the White Book and all other recommendations that the Review Committee deems appropriate.

III. Community Outreach Committee

A. The Executive Committee President shall appoint a Community Outreach Committee annually to foster and engage in ongoing dialogue regarding all aspects of the Honor System with the Washington and Lee community.
B. Members of the Community Outreach Committee shall be appointed by October 1.
C. There shall be eight members, one of whom shall be the chair, including two Executive Committee members, two Honor Advocates, and three Student Body members at large. Honor Advocates shall be appointed with the recommendation of the Head Honor Advocate.
D. The Community Outreach Committee shall ascertain the opinions of those in the Washington and Lee community regarding all aspects of the Honor System. The Community Outreach Committee shall report periodically to the Executive Committee.
E. By February 10, the Committee shall report a comprehensive review of the state of the Honor System, and any proposals or recommendations the Community Outreach Committee deems appropriate.

Minutes from the April 28-29, 2009 Executive Committee Meeting

1. President Eric Hoffman called the meeting to order at 7:00pm.
2. Hoffman announced, after consultation with the chairs of the current General Activities Board and Fancy Dress Committee, that appointments for those committees will take place the week of May 11th.
3. The EC discussed upcoming budget allocations. The allocations will take place the week of May 4th. More information will be available on Campus Notices.
4. Anthony Ives, Elizabeth Webb and Vance Berry spoke to the EC as representatives of the petitioners for the Student Body Meeting. They discussed possible dates and locations for the meeting. They urged the EC to hold the meeting at Wilson Field (rain location: Gym) and suggested Monday May 4th, at 7:30 as the best time for the meeting.
5. Zack Wilkes and Lev Raslin presented the EC with their application for the EC to recognize the Parliamentary Debate Team as a student organization.
6. Liza Haynie spoke to the EC about her proposal to encourage mixed-gender dining. The EC was interested to learn more about possible options. Haynie agreed to look into the matter more and report back to the EC.
7. Hoffman adjourned the meeting into closed session at 7:59pm.
8. Hoffman reopened the meeting at 9:46pm.
9. Secretary Bill Larson and Class of 2010 Representative Edward Yeilding presented the EC with a draft Sexual Assault Statement and potential action items. The EC supported the statement, but asked Larson and Yeilding to redraft the statement based on EC suggestions and re-present at the next business meeting.
10. The EC unanimously voted to accept the Student Body Meeting petitioners' request and host the Meeting at Wilson Field on Monday, May 4th, at 7:30pm, pending site availability.
11. Hoffman adjourned the meeting into closed session at 10:29pm.
12. Hoffman reopened the meeting at 1:02am
13. Hoffman adjourned the meeting at 1:03am.