Executive Committee of the Student Body

Minutes from the November 26th, 2007 Executive Committee Meeting
(Gardner tardiness excused)

• President Josh Payne called the meeting to order at 7:01pm.

• Payne announced that the new EC website is officially up and running. Go to ec.wlu.edu for more information.

• Payne reminded the EC of his Wednesday, December 5th talk with the freshmen regarding the Honor System’s application during the exam period.

• Payne reported that he has yet to hear back from the Traveller Committee regarding the EC’s proposal to change the Traveller Express route.

• Payne informed the EC of Student Affairs’ new policy to retain records regarding disciplinary offenses that resulted in dismissal, suspension or over one calendar year of conduct probation. Any punishment less than that, Student Affairs will not keep as part of its disciplinary file.

• Payne reported that the VRB submitted its list of 22 members. The EC determined that was much too large of a committee, so the VRB would have to narrow it down.

• Payne updated the EC on the status of “classroom access.” The EC reaffirmed its commitment to this issue and fleshed out various ideas on how best to accomplish its goal of after-hour classroom access.

• Sophomore Representative Denis O’Leary presented his plan for clubs and organizations to better manage their budgets. The EC supported the O’Leary Plan and vowed to begin its implementation after the first of the year.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting into closed session at 8:43pm.

• Payne reopened the meeting at 8:50pm.

• Payne adjourned the meeting at 8:50pm.

January 1, 2008

A member of the Student Body has decided to withdraw after the Executive Committee found him/her guilty of an honor violation in a closed hearing and in the face of an additional investigation. The Executive Committee determined in the closed hearing that this student violated the community’s trust in misrepresenting a math test to his/her professor.

In the student’s defense, he/she said the admittedly forged math test was not intended for the math professor. However, the Executive Committee determined through credible evidence that the student knew the professor had received the admittedly forged math test and the student failed to correct the misrepresentation.

Minutes from the January 8th, 2008 Executive Committee Meeting
(Adamson and Christopher late; Gardner and Saum excused)

• President Josh Payne called the meeting to order at 6:39pm.

• The EC approved five nominees to the Voting Regulations Board.

• Payne announced that the Freshman SJC Justice had resigned. The EC voted to replace him with runner-up, Eric Hamscher.

• Payne reported to the EC that Provost Aprille has created her own committee to explore the classroom access situation.

• Payne adjourned the meeting into closed session at 6:50pm.

• Payne reopened the meeting at 6:54pm.

• Outbreak, an all-male a cappella group, requested recognition as an official student organization. After experiencing the group’s lyrical excellence, the EC voted unanimously to recognize the organization.

• Payne reported that The Chronicles of Higher Education held an impromptu phone interview with Dean Watkins regarding the Honor System. The EC was pleased with how well Dean Watkins spoke of the system.

• Payne reminded the EC of the Institute of Honor Symposium January 18th and 19th, as well as the Winter Budget Allocations on Monday, January 21st from 6-10pm.

• Payne adjourned the meeting into closed session at 7:15pm.

• Payne reopened the meeting at 8:10pm.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting at 8:11pm.

Minutes from the January 14th, 2008 Executive Committee Meeting

• President Josh Payne called the meeting to order at 6:30pm.

• Payne adjourned the meeting into closed session at 6:30pm.

• Payne reopened the meeting at 7:41pm.

• Members of The Washington and Lee Pep Band, a musical group hoping to increase support of W&L athletic events, came before the EC requesting recognition as an official organization. The EC was very interested in the purpose of this organization but encouraged the members get approval from the Athletic Department and obtain a faculty advisor before going any further.

• The EC recognized The Classics Club as an official organization.

• Members of First Book at W&L, a fundraising group designed to improve the literary level of elementary school students from low-income families in Rockbridge County, sought recognition from the EC. Because the group did not have a written constitution, the EC told the group to draft one as soon as possible and then seek recognition again.

• The EC approved the minutes from the last meeting.

• Payne adjourned the meeting into closed session at 8:20pm.

• Payne reopened the meeting at 10:02pm.

• Payne adjourned the meeting at 10:03pm.

Minutes from the January 21st, 2008 Executive Committee Meeting

• Vice President Jordan Campbell called the meeting to order at 6:03pm.

• Members of The Caribbean Society came before the EC requesting recognition as an official organization. The EC approved its recognition.

• The EC approved the Washington and Lee Pep Band as an official organization after its members reported that the football coach was in favor of the club’s mission.

• Campbell reported that First Book had turned in its Constitution, at which point the EC approved its recognition as an official organization.

• The EC then heard proposals from individual organizations seeking supplemental budgetary allocations.

• Payne adjourned the meeting into closed session at 9:02pm.

• Payne reopened the meeting at 10:03pm.

• Payne adjourned the meeting at 10:03pm.