Here is how documents get scanned and loaded into Dspace:
* Jean Scans the documents according to scanning guidelines we've established (they are posted to this blog). All fils-transcripts, and image files, use the same naming convention:
(authors last name)-(type)-(month)-(day)-(year)
"type" is:
tr = transcript
ar = archival tiff
ds = display jpg
So for example:
Barclay-tr-January-17-1862.txt
Is a typical filename for a transcript.
* As they are available, Jean loads the documents into dspace at the following URL: http://dspace.nitle.org/handle/10090/1065. She makes a "first pass" at filling out the metadata using the guidelines posted on this blog. Each submission will contain three files: An archival tiff, a display jpeg, and a transcript file in text format.
* Once submitted, the item goes through an accept/reject step, which Kyle is responsible for. Primarily, this is so that the filenames and types can be checked to make sure all the requisite files are present and uncorrupted.
* The submission then goes to Holt so that the metadata can be checked and expanded. Specifically, his responsibility is to expand the description and subject keyword fields.
* Once Holt has done this, the submission goes to Vaughan for a final metadata check. when he is satisfied, it goes into the public archive.